Sports Facility Auditor - Custom

We develop and implement mobile auditing technology (known as Sports Facility Auditor) that enables the collection and analysis of sport and recreation facility data and the prioritisation of capital renewal and investment programs.

Elite Venue and Mackay examples

Highly specific and specialised

Can draw on experience building programs and reporting

Stop using excel, word, taking random photos etc

One stop shop

Build from scratch

Our Sports Facility Auditor program is highly specific and specialized, designed to meet the unique needs of local councils. With our extensive experience in building tailored programs and comprehensive reporting, we provide a robust solution that replaces outdated methods like Excel, Word, and random photo documentation.

By choosing our program, you gain access to a one-stop shop that streamlines your auditing processes. Built from the ground up, our platform ensures accuracy, efficiency, and seamless integration, enabling you to focus on what matters most—enhancing the quality of your sports facilities.

Are you still using old methods?

Are you still relying on these outdated methods to audit and manage your assets?

Pen and Paper: Collecting audit data on-site with handwritten notes, only to re-enter it later.
Excel Spreadsheets: Manually inputting data into disconnected sheets, prone to errors and inconsistencies.
Loose Documents: Struggling to organize scattered forms, reports, and supporting documents.
Disconnected Images: Keeping photos in separate folders, making it hard to match them with relevant data.
Time-Consuming Reporting: Spending hours compiling data manually to create reports.
Limited Accessibility: Data stored locally or in physical files, making it hard for teams to access in real-time.
No Mapping or Data Visualisation: Unable to visualize your assets with interactive maps or understand facility conditions at a glance.
Disorganised Document Libraries: Trying to manage critical documents and photos in various folders, with no easy way to link them to your audit data.

These methods waste time, increase errors, and limit your ability to effectively manage your facilities.

Why Switch?

The Sports Facility Auditor modernises and simplifies the entire process, eliminating inefficiencies. Here’s how:

Centralised Data Hub: Collect and store all audit data—notes, photos, and reports—into one easy-to-access platform.
Mapping & Data Visualisation: Use interactive maps and visual analytics to easily view your assets’ locations, conditions, and trends across your council area.
Accurate, Digital Data Collection: No more manual entry—gather data on-site using mobile devices, directly linking it to the audit platform.
Organised Document Libraries: Easily manage and access all documents, photos, and supporting files, neatly stored and automatically linked to the relevant audit data.
Automated Reporting: Say goodbye to manual report generation. The platform automates reporting and analysis, providing tailored insights at the click of a button.
Full Accountability: Track who submitted each audit, when it was done, and ensure all data is up-to-date and secure in one central system.
Advanced Analytics: Unlock powerful tools like heat mapping, drive-time analysis, and spatial visualisations to make data-driven decisions.
Cloud-Based Accessibility: Access your audit data anytime, anywhere, with secure, cloud-based storage that’s always up to date.

“With the Sports Facility Auditor, your audit process becomes faster, more accurate, and easier to manage, giving you real-time insights and data visualisation that traditional methods simply can’t offer.”

Why work with us?

Facility Audit Methods

Obsolete Method	Why Obsolete	SFA Customised Alternative
Manual Data Collection with Pen and Paper	Time-consuming, prone to human error, and difficult to manage, especially for large facilities; lacks digital integration for easy analysis and reporting.	Digital tools and apps for on-site data collection with real-time synchronization and cloud storage.
One-Time Audits	Conducting audits as a single event means missing ongoing changes and trends within the facility's use and condition.	Continuous monitoring with sensors, data analytics, and regularly scheduled audits to track the facility's condition over time.
Spreadsheet-Only Analysis	Spreadsheets alone cannot handle large, complex datasets efficiently and are difficult to integrate with other tools, making advanced analysis challenging.	Advanced business intelligence tools like Power BI, Microsoft Fabric, or specialized asset management platforms for dynamic, visual analysis.
Photographic Records without Geotagging	Taking photos without geotagging or timestamps means the context of the facility's condition is lost, making it difficult to match with specific locations or times.	Use of drones or mobile devices with geotagged and time-stamped images or videos, integrated into facility management systems for precise documentation.
Paper-Based Floor Plans and Blueprints	Static paper plans do not allow for easy updates or integration with modern tools like CAD, GIS, or digital twin models, making planning and modifications cumbersome.	Interactive, digital floor plans, Building Information Modeling (BIM), and GIS-based tools for easy updates and comprehensive spatial analysis.
Non-Integrated Asset Management Systems	Older systems not connected with broader asset management systems or data platforms fail to provide comprehensive insights into a facility’s status.	Integrated platforms that consolidate data from various sources (e.g., IoT sensors, maintenance logs) to provide a full picture of asset conditions and usage.
Subjective or Visual-Only Assessments	Relying on visual inspections without data-backed metrics often leads to inconsistent evaluations, subjective judgment, and overlooked issues.	Data-driven inspections using sensors, laser scanning, and objective criteria to measure structural integrity, air quality, and energy efficiency.
Isolated Risk Assessments	Conducting risk assessments without factoring in interconnected risks across facilities can result in inadequate safety measures.	Comprehensive risk audits using predictive analytics, risk management software, and interdependent risk analysis linking sports field risks to adjacent facilities or open spaces.
Paper-Based Reporting and Record Keeping	Paper reports are difficult to share, store, and search, slowing decision-making and limiting access to relevant stakeholders.	Cloud-based platforms for audit reporting that allow real-time sharing, collaboration, and archiving for easy retrieval and transparency.
Siloed Data Storage	Storing audit data in isolated silos prevents comprehensive analysis of facility usage and condition across the organization.	Centralized data repositories shared through cloud platforms, allowing cross-departmental access, combined datasets, and holistic analysis.

Need help with these?

- Draw Custom Boundaries: Define your own boundaries, land masses, or facility zones to match your exact needs. This helps you better understand facility layouts and land use.
- Tag Assets with Unique IDs: Every asset can be tagged with its own unique ID, allowing you to track maintenance, audits, and history all in one place. This ensures you never lose sight of any asset’s condition or status.
- Visual and Spatial Analysis: Utilize powerful tools like drive-time zones, heatmaps, and radius analysis. These features give you deeper insights into access, usage, and facility impact in your region.
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